Did you know that, according to a Graphic Arts Technical Foundation (GATF) survey, almost 58% of all files entering prepress production fail. Most of the errors are quite common and could easily be avoided.

Here are some tips that could help your files get through the proofing process quicker and save you valuable time and resources! If you have any questions about file preparation, please contact your CPC customer service representative or let us test your files ahead of time to ensure your project runs smooth as silk. Read more to find 8 useful tips.

Top File Submission mistakes.

1. Missing Fonts: Missing fonts are a major problem, and will bring your job to a complete stop. There are so many versions of the same typeface that we can't make font substitutions to fix type without risking a different look or causing the text to reflow. Always include the exact fonts used in your files.

2. Messy Files: Clean up your files before releasing them for output. Cluttered files not only confuse our specialist, they compound the possibility of errors. Even an unused image (off to the side or on an unused layer) with no link can lead for us to conclude something is missing. Remove unnecessary artwork, delete unused colors. An oversight such as not specifying whether a color is process or spot can cause delays. When possible use the collect for output option in QuarkXpress or the package option in InDesign before submitting your files to CPC Solutions.

3. Incorrect Document Size Setting: Make sure your document is set to the trim size that was originally quoted for the job. If the document size does not match the quoted size it will stop your job in production and create unnecessary delays. Do not “float” your document on an oversized page or place the artwork in the center of an artboard larger than the intended output.

In conjunction with this please set up your files 1-up. Please don’t layout the front and back of a 2 sided job on the same artboard. The document size needs to be the trim size of the finished piece.

4. Missing and Unlinked Graphics: Your page layout shows the image, but the actual file is missing. It could have become unlinked when saved in a folder that differs from its original location. With missing links, graphics on the page layout document will output low res or cannot be output at all. Make sure all links are up to date.

5. No Hard Copy Proof: A hard-copy printout lets us see the final approved document. Check it for errors before sending it to us. For digital transmitted files, send a pdf for reference. For multiple page jobs include a mockup to show folding and binding. One of the most common printing mistakes is backing up a page in the wrong direction.

6. Failure to Use Preflight Software: If your software program has a preflight or "collect for output" feature, be sure to use it. The newer versions will help you collect all the fonts and images, search for missing items and avoid careless mistakes.

7. Building your document in printers spreads: Do not build you document in printers spread order. This does not help us in any way and actually will cause problems with your job. For Example: Printers spread order for an 8 page document would be 8-1, 2-7, 6-3, 5-4. If you build your document in printers spreads we will have to bust it apart in single pages and place in readers order. This can cause an unnecessary delays in the preparation of your files.

8. Submitting your images in RGB mode: Convert all RGB files to CMYK prior to submission. If this is not done a color shift will occur during the RIP process which may lead to unsatisfactory results.